WWPSA

Board Meeting

Meeting Notes

August 9, 2007

Agenda

8:00	· Review Agenda · Community Relations
8:10	· Policies
8:40	· Facilities
8:50	· Financial
9:00	· Rec
9:05	· Goal Fest 3v3 Tournament
9:10	· Travel
9:15	· Adult
9:20	· Summer
9:25	· Training
9:30	· Adjourn

Attendees (proxy assignee)

Justin D. Stein	Pat Trombetta
Bill Kramer (Justin)	Randie Ehrlich (Justin)
Mike Dunham	Ken Matthews
Brent Nielsen	Marc Herold
David Boaté	Steve Per
Paul St. Amour (David / Bill / Mike)	Howard Rabin

Notes

• Meeting began at 8:11 pm and a quorum was verified

Agenda - General

• Motion to approve July 12, 2007 minutes; approved unanimously
• WWPSA.org banner
• Announce a contest in Fall 2007 season for the best picture for different age divisions and program that will win merchandise and the photo merged into an updated banner with our new PUMA uniforms in club colors
• Received an offer from DII to redo our graphics for $375; we can have different graphics for different programs
• Justin to e-mail all households to solicit pictures

Community Relations

• WWP HSS sponsorship request; concerns raised about precedent set
• WW Golf Outing; approve Corporate Sponsorship as in prior years

Policies

• Goal Safety (Appendix A): Howard to compile Board members’ comments and present at next meeting

Facilities Update

• WWT MOU draft sent to WWT Council for review and discussion
• Reviewed update of Football / Lacrosse facilities development and Conover
• WWT expanded the Conover Road parking lot and discovered a well that can be used as a source of irrigation
• Discussed initial fall facilities plan

Financial Update

• Dick’s Sporting Goods sponsorship offer received
• Scholarship Update: tabled until next month
• Some parents of small-sided Travel players have complained about the quality of the socks for small-sided players vs. full-sided players
• Approve applying additional $9 per small-sided Travel player to refund the cost of the socks paid with registration; will be paid directly to teams with the return of player  team fees advanced during registration
• Merchandise

Item	Items	Fees
PUMA Sack Pack	15	$240
WWPSA Car Magnet	33	$165
PUMA Fleece Jacket	12	$480
PUMA Vencida Jacket	6	$300
Grand Total	66	$1,185

Program Update – Rec

• Fall Rec uniform needs and issues being actively discussed with Ewing Sports and Puma
• Critical shortage of League Managers
• Marc volunteered to run Boys 1 as well as Boys 5
• Steve volunteered to run another league if he didn’t have Dir. of Equipment responsibilities
• Registrations are low heading into the last month before the season start (see Appendix B)

Program Update – Rec 3v3 Tournament

• Named “Goal Fest”
• Received approval from Sarnoff for October 20
• Drafted tournament rules; charging $20 per team to decrease no-shows
• Began setup in Tournament System
• Created application
• Created survey to capture team rosters

Program Update – Travel

• New coach orientation meeting held
• Travel Executive Committee membership forming up
• Gabe Ramirez volunteered to serve as Small-Sided Coordinator
• Andre Maglione will stay on as MNJYSA Liaison, with Mike Donnelly assisting with the intention of taking over next year
• Proposal to have Executive Director fill role of Travel Tryout Coordinator for all age groups; will present to Travel Exec at next week’s meeting

Program Update – Adult

• Summer Adult Rec pick up, Saturday evenings at Sarnoff
• Summer Adult Competitive pick up, Thursday evenings at Conover
• Fall Adult Rec and Adult Competitive registration ready; uniform order prepared

Program Update – Summer

• Summer Youth Rec Pick up established, Thursday evenings at Conover, adjacent to Adult game

Training Update

• F-License course offered on July 20 / 21
• 60 participants, including 21 WWPSA coaches
• Will host a Grade 9 (Rec) Referee License course on September 8
• Planning a Rutgers Safety Course and September 7; registration set up and e-mail sent
• BB / BS jerseys status?
• Working with ProActive to plan Fall Rec needs

• Meeting adjourned at 9:53 pm

Appendix A – Goal Safety

Goal Safety Policy Statement

WWPSA requires that all volunteer or paid coaches, parents, administrators or others associated with the WWPSA must follow these guidelines regarding the installation, use and storage of soccer goals. As advocates for the healthy development of children, we need to be concerned with the soccer goal post safety.

While these guidelines should be effective in reducing the risk of goal-related injuries, they should not be construed as the only methods to minimize injuries associated with soccer goals. Please contact our Dir. of Facilities at facilities@wwpsa.org if you have questions or would like additional information on this subject.

Soccer Goal Injuries and Deaths

According to the U.S. Consumer Product Safety Commission (CPSC), most soccer goal-related deaths and injuries involved either unsecured or homemade goals. Injuries frequently occurred during horseplay such as climbing on the goal or attempting to do chin-ups, thereby tipping the goal over. All goals, whether homemade or manufactured, should be properly secured to the ground to avoid injuries or deaths associated with tip-over.

Anchoring Soccer Goals

There are several different ways to properly anchor soccer goals. The number and type of anchors used will depend on factors such as soil type and goal weight. Anchor types include:

• Auger-style anchors that are screwed into the ground.
• Semi-permanent anchors, which require a permanently secured base buried underground with the use of tethers or bolts to secure the goal.
• Peg, stake or j-hook style anchors that are driven into the ground.
• Sandbags or counterweights.

Goal Storage

The CPSC reports most accidents occurred when the goal was unattended. When goals are not being used always:

• Remove the net
• Take appropriate steps to secure goals such as:

1. Place the goal frames face to face and secure them at each goalpost with a lock and chain.

2. Lock and chain to a suitable fixed structure such as a permanent fence.

3. Lock unused portable goals in a secure storage room after each use.

4. Fully disassemble the goals for seasonal storage.

Conclusions / Safety Tips

It is suggested that soccer coaches, officials, parents and players follow these safety guidelines:

• Securely anchor or counter-weight portable goals at all times.
• Store movable soccer goals in a place where children can not access them.
• Never climb on the net or goal framework.
• Remove nets when goals are not in use.
• Check all connecting hardware before every use and replace damaged or missing anchors immediately.
• Ensure safety / warning labels are clearly visible.
• Fully disassemble goals for seasonal storage.
• Always exercise extreme caution when moving goals and allow adequate manpower to move goals of varied sizes and weights. Movable soccer goals should only be moved by authorized adults.
• Movable soccer goals should only be used on level (flat) fields
• Instruct players to avoid unsafe use of goals.

Appendix B – Registration Update

Program	# of Players	Max	%	Wait List	Refunds	Pending	Dropped	Total
Adult Competitive League	9	60	15%	0	0	1	0	10
Adult Fall Recreational Soccer	28		%	0	1	5	1	34
Big Brother Program	7		%	0	0	2	0	9
Big Sister Program	11		%	0	0	1	0	12
Camp - Fun, Sun and Soccer - June 25-29 (Age 3-5)	18		%	0	0	0	0	18
Camp - Fun, Sun and Soccer - June 25-29 (Age 6-10)	19		%	0	0	0	0	19
Camp - Fun, Sun and Soccer - June 25-29 (Age 11-14)	4		%	0	0	1	0	5
Camp - Fun, Sun and Soccer - July 16-20, 9 am (Ages 3-5)	0		%	0	4	2	4	6
Camp - Fun, Sun and Soccer - July 16-20, 10:15 am (Ages 3-5)	1		%	0	1	0	1	2
Camp - Fun, Sun and Soccer - July 16-20, 9 am - 12 pm (Ages 6-10)	12		%	0	1	2	1	15
Camp - Fun, Sun and Soccer - July 16-20, 9 am - 12 pm (Ages 11-14)	4		%	0	0	0	0	4
Camp - Fun, Sun and Soccer - July 16-20, 9 am - 3 pm (Ages 6-10)	10		%	0	0	2	0	12
Camp - Fun, Sun and Soccer - July 16-20, 9 am - 3 pm (Ages 11-14)	5		%	0	1	0	1	6
Camp - Fun, Sun and Soccer - August 6-10 (Ages 3-5)	22		%	0	1	2	1	25
Camp - Fun, Sun and Soccer - August 6-10 (Ages 6-10)	23		%	0	0	4	0	27
Camp - Fun, Sun and Soccer - August 6-10 (Ages 11-14)	5		%	0	0	0	0	5
Coaching F-License Course	37	50	74%	2	21	3	21	63
MERCHANDISE PURCHASE ONLY	1		%	0	0	0	0	1
Recreational Fall Pre-K 9 am Soccer	30	50	60%	0	0	1	0	31
Recreational Fall Pre-K 10:15 am Soccer	43	50	86%	0	0	9	0	52
Recreational Fall Pre-K 11:30 am Soccer	8	50	16%	0	0	1	0	9
Recreational Fall Boys K Soccer	70	140	50%	0	0	8	0	78
Recreational Fall Boys 1st Grade	94	140	67%	0	0	3	0	97
Recreational Fall Boys 2nd Grade Soccer	78	120	65%	0	0	7	0	85
Recreational Fall Boys 3rd Grade Soccer	58	112	52%	0	0	4	0	62
Recreational Fall Boys 4th Grade Soccer	60	112	54%	0	0	2	0	62
Recreational Fall Boys 5th Grade Soccer	86	144	60%	0	0	3	0	89
Recreational Fall Boys 6th Grade Soccer	52	108	48%	0	0	4	0	56
Recreational Fall Boys Intermediate (7th - 8th grade) Soccer	82	108	76%	0	0	4	0	86
Recreational Fall Boys Senior (9th -12th Grade) Soccer	69	114	61%	0	0	3	0	72
Recreational Fall Girls K Soccer	40	80	50%	0	0	1	0	41
Recreational Fall Girls 1st Grade	57	80	71%	0	0	4	0	61
Recreational Fall Girls 2nd Grade Soccer	67	100	67%	0	1	1	1	69
Recreational Fall Girls 3rd Grade Soccer	53	84	63%	0	1	1	1	55
Recreational Fall Girls 4th Grade Soccer	54	84	64%	0	0	2	0	56
Recreational Fall Girls 5th / 6th Grade Soccer	81	144	56%	0	0	1	0	82
Recreational Fall Girls Intermediate (7th / 8th Grade) Soccer	55	108	51%	0	0	4	0	59
Recreational Fall Girls Senior (9th-12th Grades)	43	114	38%	0	0	1	0	44
Rutgers Safety Clinic	0	60	%	0	0	1	0	1
Travel Soccer - Academy Teams	56		%	0	0	3	0	59
Travel Soccer - Premier or Club Teams	375		%	0	1	7	1	383
Travel Soccer Tryouts	572		%	0	0	3