WWPSA

Board Meeting

Meeting Notes

February 21, 2006

Agenda

7:30	· Approve minutes from previous meetings o January 10, 2006 o December 13, 2005 o November 22, 2005 · Review results of motion to nominate a Referee Coordinator · Review results of motion to nominate a Pictures and Trophies Coordinator · Call for volunteer to be Scholarships Coordinator
7:35	· Spring Recreation Update
7:40	· Website update review
7:50	· WWPSA Philosophy
8:20	· Training Plan Review · Review player development strategy Evaluating Rec players for Travel coaches Review Girls 3^rd pilot and Boys 5^th e-mail Contacting Rec parents
9:00	· By-Laws Review
9:40	· Facilities Plan Overview
10:10	· Fundraising Plan Overview
10:30	· Adjourn

Attendees

Justin D. Stein

Randie Brazel (regrets, proxy to Justin)

Bill Kramer

Howard Shemitz

Pat Trombetta

Earl Deamond

Ken Matthews

Brent Nielson

Andre Maglione

Larry White

Marc Herold

Steve Per

Steve Henderson (regrets, proxy to Justin)

Robin Dean

Notes

General

• Meeting called to order at 7:35 PM
• Motion to approve previous meeting minutes for 11/22/2005, 12/13/2005 and 1/10/2006 was unanimously approved
• Reviewed website search results; additional information to lead to a vote will be presented on 2/28 meeting
• Recreational program announced today via e-mail blast to association
• Andre volunteered to serve as Scholarships Coordinator

Philosophy

• Travel teams’ quality of play has improved over past few years
• WWPSA is progressing to provide year-round programs
• More travel teams participating in more and higher-level tournaments
• Progressing to keep higher-quality local players and attract better quality players from surrounding communities to our club
• Fewer parent coaches, more hired coaches
• Some travel players are receiving recognition from college coaches and are being scouted and offered scholarships
• Unanimous approval of WWPSA Philosophy as stated in the 2006 WWPSA Training Plan:
• Provide players of all ages and abilities with an equal opportunity to develop their skills and enjoyment of soccer;
•  Provide appropriate technical and tactical training;
•  Develop technical skills, tactical awareness, teamwork and sportsmanship;
•  Provide quality coaching;
•  Provide appropriate facilities for training and games.

Training & Development Plan

• In an effort to ensure that the WWPSA is receiving the highest-quality trainers at the most economical cost Robin Dean issued RFPs to:
• UK Elite
• ProActive Sport and
• United Soccer Academy
• Quotes were received for
• Spring mid-week recreational training
• Spring Saturday recreational training
• Spring Pre-K training
• Summer camps
• Fall mid-week recreational training
• Fall Pre-K training
• Robin volunteered that he has a perceived conflict with a trainer from ProActive Sport, who coaches his elder son and is the trainer for Robin’s, Pat’s and Justin’s sons in the Travel program
• Interest in defining a curriculum to develop basic technical skills in our youngest players; coaches for this age group also generally possess the least amount of coaching experience
• Coaching vendors propose to provide youngest coaches with coaching trainers to demonstrate how to run activities and practices better using just-in-time training
• ProActive presented the lowest-cost bid, followed by UK Elite and USA
• Robin believes that since ProActive has the shortest track record, they are more willing to work with WWPSA to craft a curriculum and provide us with the best available trainers, including on-site leadership by a permanent U.S. resident who will supervise all training
• Robin stated that he did not believe that the quality of the trainers would be significantly different between the vendors
• ProActive and UK Elite committed to only a $5 increase in the coaching rate from year 1 to year 2; USA did not commit to any limit on future rate increases from the proposal they submitted
• Robin approached HS soccer coaches to determine interest in recruiting varsity players as a Big Brother / Sister to provide children with someone closer in age as an additional coaching resource; coaches and kids are extremely enthusiastic with concept
• Potential gifts to teams with participating players:
• End-of-year banquet
• Partial funding of out-of-state trips to tournaments
• Goals of Training Plan
• Ensure player and coach development is available
• Create and disseminate a curriculum to coaches that clearly defines what technical skills are expected to be learned by players at each level and age group
• Motion to approve ProActive as WWPSA’s exclusive training provider passed with 11 (2 via proxy) votes, contingent on them meeting criteria and stipulations for flexibility in training curriculum and training program management; 2 directors voted to approve UK Elite
• Motion to launch a Big Brother / Big Sister program and allocate a maximum of $4,000 to the 4 varsity soccer teams at WWP High School North and South ($1,000 per team participating) at the conclusion of the season was unanimously approved

By-Laws

• Reviewed proposed changes as a result of the By-Laws Committee, chaired by Earl
• Several comments were raised regarding why the draft under review elaborated on elements that the WWPSA Constitution covered as well; response is that the By-Laws must provide additional detail behind the framework provided by the Constitution; any desired changes to the Constitution require a Special General Meeting, which will then require respective updates to the By-Laws
• Motion to approve By-Laws as presented was unanimously approved, with minor corrections stated during the meeting to be included in the final draft to be released within three days

Facilities Plan

• Earl briefly reviewed the Facilities Plan to present an overview to the Board; vote to approve will occur during the next Board meeting on February 28
• Objectives, in order of preference as determined during Facilities Focus Groups:
• Safety
• Improve game fields surfaces
• Improve and expand # of lit practice fields
• Improve maintenance
• Improve practice field surfaces
• Expand inventory
• Dedicated lit game fields
• Install training aids
• Install ancillary structures
• Indoor facility
• Plan includes a desire to approach all goals considered together and defined assets between three tiers
• Earl has been working with all stakeholders to determine needs and available facilities and resources
• Facilities needs: 1,400 games and 3,000 practices per annum, mixed between all sizes of fields
• Reviewed proposed limit of field use
• Reviewed estimated funding requirements

Fundraising Plan

• Justin briefly reviewed the Fundraising Plan to present an overview to the Board; vote to approve will occur during the next Board meeting
• Fundraising efforts must be drastically increased in order to meet the projected facilities needs of WWPSA over the next 5 years
• Unofficial consensus was that the most prudent approach would be to hire a professional fundraising consultant due to their expertise, contacts and available time
• Tyco should be added to the list of prospective companies
• Marc and Justin volunteered to sit on the Fundraising Committee; will post a call for volunteers on the website to complete the committee

Conclusions

• Meeting adjourned at 10:59 PM