WWPSA

Board Meeting

Meeting Notes

December 13, 2005

Purpose

Discuss items affecting the WWPSA and take action to address current and future needs.

Attendees

Randie Brazel

Justin D. Stein

Ken Matthews

Steve Per

Earl Deamond

Bill Kramer

Larry White

Pat Trombetta

Marc Herold

Steve Henderson

 

Absent with regrets:

 

Howard Shemitz

Notes

General

·        Randie Brazel, as Secretary, called the meeting to order at 7:37 PM.

·        Randie counted the 10 Board members attending the meeting and confirmed that a quorum was present.  Other members of the association were present also.

·        Justin reviewed meeting notes from the December 9th meeting with David Westbrook.  Earl stated that arrangements had been made to take care of all nets.  As to thank you notes, Mike Baxter suggested that notes also be sent to the schools. 

·        A general discussion was held regarding whether to vote tonight to fill vacant positions.  Question as to whether to have a special meeting to vote.  It was discussed that the Constitution requires the Board to vote to add members once there are vacancies.

·        Discussed the procedure for adding Board members

o       Scott Borsack volunteered that the Board can document the procedures for adding future Board members via By-Laws.  The Constitution would need to be changed by the Membership.  Larry suggested that we should leave the number of directors at 13 and next year ask the nominating committee to look for more directors.  Bill said that he thinks that soon we may need more than 13 from a business continuity standpoint.  Justin agreed that we should have more directors.

o       Board determined that there was sufficient authority within the Constitution to move forward and vote to fill the positions.  The Constitution requires that there be a minimum of 13 Board members and the Board decided to fill the Board positions up to 13. 

·        Reviewed list of President volunteers

o       Justin D. Stein

o       Sanjay Mandloi

o       Justin presented his experience with soccer and the WWPSA; the Board discussed their experiences working with Justin and Sanjay.

·        Motion to approve Justin Stein as President; motion passed

·        Reviewed list of Director-at-large volunteers and discussed what we each knew of each of the volunteers.  Randie read any emails that were sent and some of the volunteers were in attendance and spoke themselves.

o       Sanjay Mandloi

o       Brent Nielson

o       John Murphy

o       Pedro Portilla

o       Howard Rabin

o       Andre Maglione

o       Armando Gochuico

o       Nandheeswaran Jothi

·        Two Directors-at-Large were added via Board vote where each Board member submitted a ballot with two names; the following names received the two highest number of votes:

o       Brent Nielson

o       Andre Maglione

·        The Board stressed that there is only authority to fill the two vacancies of Directors-at-Large (since Justin was an existing Director-at-Large who accepted the Board’s vote to elect him President), and that all other volunteers who submitted their names for consideration should not feel that the Board does not want them to participate. A subsequent Special General Meeting will likely be convened in the coming months to request additional authority to add Directors-at-Large to the Board, at which time the above named volunteers will be reconsidered for addition to the Board.

·        Grievance Committee issues (Boys Senior)

o       Carol Padd, former league manager of the boys’ senior league, reviewed her version of events

o       Dwayne Brath, coach of one of the boys senior league teams, reviewed his version of events

o       Board determined that as the Grievance Committee’s final report was not distributed to the Board until late this afternoon, additional time was required outside of a formal Board meeting to review the Committee’s findings and determine how to proceed at a future open Board meeting

·        Robin Dean asked that the Board decide to what extent Robin can commit the WWPSA to training and development programs that require expenditures

o       The Board unanimously passed a motion to grant Robin the title of Coordinator of Training and Development and empowered Robin, as authority of that position, to make arrangements to schedule training courses for coaching licenses and other events, as necessary, in order to fulfill his duties. Robin will then approach the board at the time when a contract will need to be signed.

·        Robin asked whether the Board intended to continue the Adult Rec program and reviewed the related costs and revenues from the program; Justin stated that, on behalf of the entire Board, the Adult program has never been in jeopardy of being discontinued and will continue as a significant program sponsored by the WWPSA.

·        Robin then asked whether the Board intended to continue the Spring Rec program; Bill Kramer responded that it was every intention of the Board to continue that program and to assign a coordinator to begin planning its needs for the upcoming season

·        The Board then discussed open items to be addressed at the next Board meeting

o       Grievance Committee staffing

o       Grievance Committee procedures

o       Next steps for adding Directors-at-large to the Board

o       By-Law or constitution changes

o       Suggestion as to whether Boys senior league players should get trophies (will be discussed at a later time)

 

·        Meeting was adjourned at 9:22 PM.