WWPSA Board Meeting
September 15, 2005
West Windsor Municipal Building

P = Present, E = Regrets, V= Voted by proxy, n/a = not yet appointed, Blank not present

Officers

 

Jan

Mar

Apr

May

Jul

Aug

Sep

Oct

Nov

President

David Westbrook

P

P

P

P

P

P

P

 

 

VP Dev.

Robin Dean

P

P

P

E

P

P

E

 

 

VP Facilities

Girish Ananthashankaran

n/a

P

P

P

P

P

E

 

 

VP Finance

Pat Trombetta

E

E

P

E

P

P

E

 

 

VP Administration

Andre Maglione

P

P

P

E

 

E

P

 

 

VP Travel

Howard Shemitz

P

P

P

P

P

E

P

 

 

VP Recreation

Bill Kramer

P

P

P

P

P

P

P

 

 

Secretary

Randie Brazel

 

P

E

P

P

E

P

 

 

Directors

 

 

 

 

 

 

 

 

 

 

Adult Team

Steven Henderson

 

 

E

 

P

E

E

 

 

Adult Recreational

David Boate

n/a

n/a

n/a

E

E

P

P

 

 

Background Checks 

Bernadine Williams

 

P

 

P

P

P

 

 

 

Equipment 

Larry White

 

 

E

P

E

P

P

 

 

Merchandise 

Nina Nobile

 

P

E

P

E

E

 

 

 

Picture Day & Trophies 

Alyssa Weinberger

 

 

 

 

 

 

 

 

 

Referees 

George Pangalos

 

 

 

 

 

 

 

 

 

Sponsors / Fund Raising 

Evamarie Schroeder

 

P

E

E

P

P

E

 

 

Sunburst 

Paul Hase

 P

 

 

E

 

E

E

 

 

Travel Field Coordinator

Ken Matthews

 P

 

 

 

E

 

 

 

 

BK

Brent Nielsen

 

P

 

P

 

P

P

 

 

B1

Tom Raimondi

 

P

 

 

 

 

P

 

 

B2

Justin Stein

 

E

 

P

P

E

P

 

 

B3

Marc Herold

 

 

E

 

 

 

P

 

 

B4

Jerry McSpiritt

 

 

 

 

 

E

P

 

 

B5

Leanne Bell

 

P

 P

P

P

P

P

 

 

BInt

Mike Baxter

P

P

P

E

E

P

P

 

 

BSnr

Carol Padd

 

P

 

 

 

P

 

 

 

GK

Afzaal Akhtar

P

P

 

 

P

E

P

 

 

G1

Sanjay Mandloi

 

P

 

 

 

 

P

 

 

G2

Suresh Penu

 

P

 

 

 

P

 

 

 

G3

Sal Sabatino

 

 

 

 

 

 

P

 

 

G4

Laura Poyd

 

 

 

 

 

 

 

 

 

GInt

Steve Per

 

P

P

 P

P

P

E

 

 

GSnr

Hector Miranda

 

P

 

 

 

 

 

 

 

At Large

Josette Simon

 

 

 

E

E

 

 

 

 

At Large

Liviu Chiriac

 

 

 

 

 

P

P

 

 

At Large

Earl Deamond

 

 

P

P

 

 

P

 

 

At Large

Scott Borsack

P

P

E

 

 

E

P

 

 

At Large (Ref. Asst.)

Chris Hazen

 

E

E

 

 

 

 

 

 

Previous Minutes

Approved Aug 18, 2005 minutes

Carried Over Business

Item

Assigned To

Status

1.      Need to find a Spring Rec. Youth manager for 2006.

TBD

Defer until Oct

2.      Travel to nominate either someone from the travel committee or a travel parent to be on the Code of Conduct committee

Howard

Howard will work on

3.      Need a Board Member to Chair Code of Conduct committee. Robin has indicated he wishes to step down.

 

Justin Stein volunteered  Motion granted to appoint Justin

4.      Donation of $100 to the M. Jankoski Memorial Fund

Pat

 

5.      Refund late fees already paid for K players

 

 

Pat & David

Players identified on 9/3 and list given to Pat so he could issue refunds

6.      Amended website to not charge K players late fees and announce this information

David

Completed Aug 28th

7.      MCCC clinic – distribute information to players

Bill & David

Distributed on Aug 30

 

8.      MCCC night – distribute information to players

Bill & David

 

9.      Distribute information about a 2nd adult team to see if sufficient interest exists.

Steve & David

Distributed on Aug 30

10.  Structure Committee meeting on Sep 12 at 8:30 pm at MCCaffery’s

Officers and others interested

Meeting was held. Date to be set for next meeting.

11.  Let Wildcats football know they can use WWCP and WWPSA does not want to share portable lights at Conover

David

Completed Aug 21st

12.  Purchase 4 additional portable lights for use at Zaitz ($13,000)

Girish

Completed - See Facilities report below.

13.  US Soccer Foundation grant application – volunteer needed

David

Sent call for volunteer on Aug 29. Have 3 volunteers, 2 parents, and Josette who are working on this.

14.  Feedback on Facilities Vision

Entire Board

None received

15.  Rutgers Safety course to be announced

David

Announced on Aug 30

16.  Send disqualified letters

 

Some sent but not all

New Business

Approved the formation of a nominating committee be formed to manage the election of the new Board of Directors as described in Article 9 of the Constitution Scott Borsack will chair and Liviu Chiriac, Mike Baxter and Brent Nelson will serve on committee. 

Defeated motion that WWPSA would submit a check in the amount of $1,000 to a Katrina hurricane rescue fund. Agreed would look into other ways to help, such as a donation box at picture day. Justin said he would volunteer to organize ideas for donating. 

Approve motion to allow David W to sign the certification once he gets the OK from travel and rec VP’s.

Discussed Game and Practice Cancellations Process. Bill, Howard, David B, and Girish will develop a process.

Debriefed the Fall 2005 Planning and Start up Process moderated by Brent. The following were raised:

·        On registration, would like to see days a player can or cannot practice, would also be useful to be able to see if a player is coming on line even though they haven’t paid yet. Also, if someone has not played in a league, maybe a box for self rating.

·        Would be helpful to have ratings of those players that came over from travel

·        Easier way to update the website for new players in the league.

·        On registration, should have previous data from previous years.

·        For people who registered late, update should be done more frequently and also should have better linking between players and coaches.

·        Has been a problem with parents registering their child for travel, and not realizing that they actually need to attend tryouts and be chosen for a team. Maybe there should be a separate registration method or form for travel and rec. 

·        On the disclosure form, it is confusing for what a non volunteer needs to fill in.

·        Suggestion that everything, especially registration, be moved earlier. This may not work for travel. 

·        How about the ability to put multiple email addresses on the application

·        Ask whether people want to receive cancellations of game info via email.

·        Should have a “coaches corner” on the website to assist coaches in planning practices or games. Robin has already proposed a coaches training for next year.

·        As to fields, check earlier on the condition of the fields. 

·        Need permits for use of fields by travel in the day and evening in the summer and an adequate # of small and full sided fields available in the summer. This also includes availability of equipment.

·        There was discussion about how scheduling of the practice fields needs to happen sooner and with there being one central person coordinating.

·        Someone should check to see if players are using baseball cleats, which is dangerous and not permitted. For travel the refs check before each game.

·        Should players and parents be able to sit on the same side of the fields

Scott brought up whether we were exploring speaking with the Board of Education before the referendum was drafted regarding the creation of turf fields at the High Schools. Other athletic organizations in other towns have worked something out where they contribute towards the funding of the turf fields, and then they get use of the fields when the schools are not using them. i.e., Sundays. David said that was Girish’s department and would bring this up to him again. 

Status Reports

Finance (Pat Trombetta) 

COMBINED STATEMENT OF REVENUE AND EXPENSES

AUGUST 31, 2005

 

Revenues (net of c.c. fees)

$323,092

 

 

General & Admin:

 

    Fields & Maintenance