Fall Rec League Managers (LMs) are critical to our ability to delivery high-quality, safe and enjoyable soccer programs to over 1,600 children each year. Here is some of the guidance to help our LMs perform their duties more effectively:
Create Teams Back to top
WWPSA has a secure website for Team Management that LMs can use to perform many of the tasks necessary to get our programs up and running each year: https://ssl.demosphere.com/WWPSA/AGC.
The first and most important task is to determine how many teams the league will need. Login to the Team Management site, above, using the login credentials provided to you when you signed up to be a LM. The number of players are in your league will be displayed on the landing page after you login to help you determine the appropriate number of teams in your league.
Click "2) Create / Add Teams" to manage the teams assigned to your League (known as "Divisions" within the Team Management site.) Follow the instructions to create as many teams you need. Note: make sure that you always use the prefix for your league when creating Team Abbreviations, e.g., B1-XXX, GK-XXX, etc., where "XXX" represents the first few letters of the team name.
Assign Coaches to Teams Back to top
After creating your League’s teams, you need to assign coaches to them. From the Team Management landing page, click "3) Coach Assignments Screen". You will see a list of Head and Assistant Coaches assigned to your league. Since most coaches sign up to coach their children, the "Pref" column will generally indicate "Yes" to pair the two together. However, in rare instances some coaches may not have children in the program but may want to help volunteer their time, so that would result in a "No" in that particular column. In most cases, "No" indicates that the parent neglected to indicate the particular child they wished to coach during registration, so please do NOT assign these coaches to a team in your league; these coaches with a "No" preference will appear as available to assign to a team in EVERY league, so WWPSA administrators will need to contact these parents to determine their intentions.
Choose the appropriate team to assign to a coach from the drop-down list, check the "Assign" box and then click Update at the bottom of the screen when finished.
Assign Players to Teams Back to top
We use software called AGC to manage Player / Team assignments. Click "4) Download the AGC Program" and follow the instructions to use it. The only tasks you should complete using AGC is the assignment of players to teams. Please remember to refresh any team assignments back up to the Online Registration System before you close AGC so that they are saved.
Broadcast E-mails to each League Back to top
Click "5) Reports" to create reports of Coaching assignments, the players in your league or to broadcast e-mails to your players. If you wish to create an e-mail, please be sure to limit your criteria to use only the current year’s players by clearing the "All Seasons" check box and selecting the current year’s check box. All other options are at your discretion based on the content of your message.
Once you select your criteria, please be sure to input the appropriate information to make sure that your message recipients know the message came from you, including listing your LM e-mail address in the "From e-mail" and "Reply to" fields and your LM title in the "From name" field. Be sure to use a descriptive subject that begins with "WWPSA [League Name]" and choose a date and time that is at least 1/2 hour ahead of the current time; when you input your personal e-mail address in the "Preview to" field, a preview copy of the message will be sent to that address for your review. If you don’t like the message for any reason, return to the Broadcast E-mail screen and click Cancel to stop the message and recreate it the way you want.
Communicating with Coaches Back to top
Each LM is assigned an e-mail address that will automatically forward e-mails to your personal e-mail address that you provided to the Director of Recreational Soccer when you agreed to serve as LM. Please be sure to use this e-mail address in your communications to ensure consistency and to protect your personal e-mail address from spam spiders as much as possible. The format is the league abbreviation followed by the WWPSA domain, e.g., b1@wwpsa.org, gint@wwpsa.org, bsnr@wwpsa.org, prek@wwpsa.org, etc. If you can configure your e-mail software to also show this address as the address from which you are sending messages, please do so when sending WWPSA e-mails to your coaches or parents of players.
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