| Volunteer Position |
Job Description |
Appx. Time
Commitment |
Backgound
Check Req’d.? |
Board
Position?
|
Board of Directors
(Back to Index) |
- Collectively make strategic and operational decisions affecting WWPSA programs, activities and events
- Elected at Annual General Meeting in November each year for 1-year terms
- Meet at least monthly to review active and strategic issues
|
4 hrs / mth |
Yes
|
Yes
|
Chairman
(Back to Index) |
- Act as the general representative of the Board of Directors
- Set the monthly and any special meeting agenda
- Lead each Board meeting according to the agenda
- Represent the Club at various public events and forums
- Provide strategic direction for the Club and set priorities
|
20+ hrs / mth |
Yes
|
Yes
|
Secretary
(Back to Index) |
- Assist the Chairman and Board, as needed
- Set up periodic Board meetings by reserving suitable meeting locations
- Maintain notes of Board meetings
- Distribute agenda for each meeting for review by meeting attendees
|
2-3 hrs / mth |
Yes
|
Yes
|
Director of Recreational Soccer
(Back to Index) |
- Responsible for all Recreational Soccer programs held throughout the year, including Fall Rec, Spring Rec, Summer Camps, Winter Training
- Coordinates the activities of the Rec Soccer League Managers to delegate tasks and responsibilities
- Determine the registration timing and cost for each program, including any limitations due to the number of registrants
- Market the various Rec Soccer programs to increase participation
- Respond to questions posed by parents and volunteers about the various Rec Soccer programs, via e-mail or telephone
- Represent the interests of Rec Soccer programs at monthly Board meetings
- Work with the Dir. of Uniforms to ensure sufficient supplies are available for the upcoming season’s programs
- Maintain the spirit of Rec Soccer programs as primarily to keep the games and activities fun while providing training and structure to participants
|
Fall season: 10-20 hrs / wk before season; 5-10 hrs / wk during season
Spring season: 2-3 hrs / wk
Winter / Summer: neglibible
|
Yes
|
Yes
|
Rec Soccer Deputy Director
(Back to Index) |
- Assist the Director of Youth Recreational Soccer as needed
|
Varies |
No
|
No
|
Rec Soccer League Manager
(Back to Index) |
- Responsible for managing a Recreational Soccer age-based league
- Use registration information to form teams, assign coaches and create schedules for games and practices
- Serve as first-responder to resolve disputes
|
Fall season only: 5-10 hrs / wk |
No
|
No
|
Goal Fest 3v3 Tournament Director
(Back to Index) |
- Manage all of the tasks required to host the 3v3 Tournament for Rec Soccer teams
- Manage the volunteers to organize the tournament as well as own responsibilities during the tournament, including: selling merchandise; staffing the HQ area; serving as Field Marshals during games; setting up tents or flags; erecting or taking down signs or goals, traffic control, etc.
|
Fall season only: 5-25 hrs / wk for 6-8 wks preparing for tournament; no commitment thereafter |
Yes
|
No
|
Referee Coordinator
(Back to Index) |
- Manage the referee needs of the Recreational Soccer program
- Solicit referees to work Recreational Soccer games
- Coordinate referee game assignments with referees and Dir. of Technology
- Arrange for payment with Finance contacts
- Arrange referee courses with Director of Soccer Development
|
Fall season only: 3-5 hrs / wk during season, and sporadically thereafter to schedule courses |
No
|
No
|
Big Brother / Big Sister Coordinator
(Back to Index) |
- Manage the Big Brother / Big Sister program where older, experienced youth soccer players (often who play on the varsity teams in WWP High Schools) assist coaches of Kindergarten and 1st grade Recreational soccer teams
- Assign volunteers to teams and coordinate training for coaches to fully utilize their assigned Big Brothers or Sisters
|
Fall season only: 4-6 hrs leading into season |
No
|
No
|
Rec Field Scheduler
(Back to Index) |
- Coordinate the assignment of all Recreational Soccer practices with the Director of Facilities and Recreational Soccer coaches
|
Fall season only: 1-2 hrs / wk |
No
|
No
|
Director of Travel Soccer
(Back to Index) |
- Coordinate the needs and activities of the Travel Soccer program
- Provide strategic direction for the Travel program, including launching initiatives to improve the quality of play, development, etc.
- Preside over meetings of the Travel Executive Committee
- Distribute notices of significant Travel events, including tryouts
- Provide the Dir. of Technology with required information to manage registrations for Travel soccer programs
|
5-10 hrs / wk during fall, winter and spring, more leading up to Travel Tryouts |
Yes
|
Yes
|
Travel Executive Committee (TEC)
(Back to Index) |
- Perform the duties assigned to manage the needs of Travel soccer programs, including: Small-Sided Games Coordinator, Full-Sided Games Coordinator, Small-Sided Tryout Coordinator, Full-Sided Tryout Coordinator, MNJYSA Representative, Practice Assignor, etc.
- Meet monthly during season to review needs of the Travel programs
- Determine and implement changes to Tryout policies and procedure
|
3-5 hrs / wk during fall and spring, more leading up to Travel Tryouts |
No
|
No
|
Sunburst Tournament Director
(Back to Index) |
- Manage all of the tasks required to host the Sunburst Tournament for Travel soccer teams
- Manage the volunteers to organize the tournament as well as own responsibilities during the tournament, including: selling merchandise; staffing the HQ area; serving as Field Marshals during games; setting up tents or flags; erecting or taking down signs or goals, traffic control, etc.
- Interact with vendors and other interested parties wishing to offer products or services during the tournament
- Coordinate raising money through sponsorships and other means
- Work with PUMA and other Club representatives
|
5-10 hrs / wk during tourn. preparation, more as tourn. approaches, virtually none the rest of year other than occasional planning meetings |
Yes
|
No
|
Director of Adult Soccer
(Back to Index) |
- Coordinate the needs and activities of the Adult soccer programs
- Provide strategic direction for the Adult soccer programs, including launching initiatives to improve registratyion, development, etc.
- Provide the Dir. of Technology with required information to manage registrations for Adult soccer programs
|
2-3 hrs / wk during seasonal play |
Yes
|
Yes
|
Insurance Coordinator
(Back to Index) |
- Coordinate the insurance needs of WWPSA programs, activities and events
- Act as a liaison between WWPSA, insured parties and insurers
|
1-2 hrs every other month |
Yes
|
Yes
|
Goal Post Coordinator
(Back to Index) |
- Publishes the 10x per year newsletter of WWPSA, The Goal Post
- Solicit updates from Travel teams as to their achievements, alumni news, etc.
- Work with Board to find content
|
5-7 hrs per month |
No
|
No
|
Director of Facilities
(Back to Index) |
- Primary responsibility for maintaining facilities utilized by WWPSA in accordance with the Facilities Plan of WWPSA
- Work with representatives from West Windsor and Plainsboro Township to maintain facilities, including field lining, mowing, lighting, etc.
- Present strategic facilities needs to the Board for approval
- Work with the Directors of Rec, Travel, Adult and Soccer Development to ensure sufficient facilities are available for the needs of those programs
|
0-10 hrs / wk during seasonal play |
Yes
|
Yes
|
Merchandise Coordinator
(Back to Index) |
- Serve as primary liaison between WWPSA and suitable merchandise vendors
- Identify suitable vendors and solicit bids for providing WWPSA-logo merchandise
- Coordinate the distribution of all merchandise purchased
- Identify innovative merchandise to offer for sale on WWPSA website or at WWPSA activities or events
- Maintain and track inventory of merchandise available for sale
|
0-5 hrs / wk during seasonal play, 5-10 hrs leading up to and including Photo Day |
Yes
|
Yes
|
Director of Fundraising
(Back to Index) |
- Coordinate fundraising activities in order to meet the current and future financing needs of WWPSA as determined by the Board
- Serve as primary liaison between WWPSA and professional fundraising consultants, as necessary
- Coordinate activities of fundraising volunteers, as necessary
- Issue periodic reports to the Board as to fundraising updates
|
Varies |
Yes
|
Yes
|
Sponsorship Coordinator
(Back to Index) |
- Serve as liaison between WWPSA and all sponsors
- Solicit donations and sponsorships from local organizations
- Coordinate requirements for sponsors’ names and URLs, as necessary, for publication on advertising and the WWPSA website
- Coordinate the distribution of plaques to all sponsors after Fall Rec
|
10 hrs leading up to Fall Rec, 5 hrs to distribute plaques |
No
|
No
|
Director of Community Relations, Publicity and Events
(Back to Index) |
- Coordinate the publication and promotion of WWPSA events, including the following annual events:
- West Windsor Recreation Department Golf Tournament
- West Windsor Recreation Fair
- Plainsboro Founders’ Day
- Sunburst Soccer Tournament
- Goal Fest 3v3 Rec Soccer Tournament
- Work with local press to manage and promote WWPSA activities
- Manage the monthly publication of The Goal Post
|
5 hrs / mth to publish The Goal Post, 1-2 hrs / mth for other activities |
Yes
|
Yes
|
Director of Soccer Development
(Back to Index) |
- Coordinate the training needs of WWPSA players, coaches and referees
- Work with the Directors of each WWPSA program to ensure their training needs are met
- Produce and update training materials used by coaches
- Coordinate training courses offered to WWPSA coaches
|
0-10 hrs / mth |
Yes
|
Yes
|
Director of Technology (Webmaster)
(Back to Index) |
- Maintain all of the electronic assets of WWPSA, including online registration, scheduling, league management, scheduling, referee assignments, surveys, messaging, e-mail and other systems, as appropriate
- Serve as primary liaison between WWPSA and IT vendors
- Provide training, as necessary, to authorized WWPSA representatives to use appropriate systems
- Manage user names and passwords to all WWPSA systems
- Provide periodic reports to authorized WWPSA representatives
- Respond to and assist users reporting trouble accessing WWPSA online resources
|
0-10 hrs / wk leading into each season for registration setup; other as needed |
Yes
|
Yes
|
Director of Finance
(Back to Index) |
- Maintain WWPSA’s accounting books and records
- Issue checks and pay invoices
- Invest surplus funds not needed to cover ongoing operations
- Periodically report a summary of WWPSA’s financial reports to the Board
- Ensure that all annual dues or fees are paid accordingly
- Manage volunteers to assist with executing these duties
|
2-10 hrs / mth |
Yes
|
Yes
|
KidSafe Coordinator
(Back to Index) |
- Assist the Director of Youth Protection and Sportsmanship, as needed
- Communicate with all volunteers who are required to complete KidSafe requirements and ensure they are in compliance with WWPSA KidSafe Policies
- Submit pertinent information to a recognized vendor capable of conducting a thorough search and the update WWPSA systems with the results, communicating any negative results to the Director of the program with which the person is associated
- Help to promote KidSafe awareness and compliance within WWPSA
|
20-40 hours per season |
No
|
No
|
Director-at-Large
(Back to Index) |
- Serve on the Board in the best interests of the players, coaches and parents within WWPSA
- Participate in miscellaneous activities of WWPSA, as needed
|
2-3 hours / mth |
Yes
|
Yes
|
Awards and Photo Day Coordinator
(Back to Index) |
- Coordinate the assignment of a day to photograph all WWPSA youth teams with the Directors of Recreational and Travel Soccer
- Acquire a suitable location for Photo Day activities
- Solicit and coordinate volunteers to assist with Photo Day
- Prepare the schedule of teams for Photo Day by coordinating with all pertinent contacts
- Coordinate the delivery and distribution of all received photos to Recreational Soccer League Managers and Travel Soccer Coaches, as well as all sponsors’ plaques to the Sponsor Coordinator
|
20-50 hrs leading up to and during Photo Day |
No
|
No
|
Head Coach
(Back to Index) |
- Primary volunteer contact for a team and parent of a player assigned to that team
- Manages the administrative aspects of the team, including: coordinating parent communications; setting the team’s philosophy; arranging practice scheduling; coordinating parent volunteers
- Travel Soccer only: must possess a valid F-license
|
6-10 hrs / wk attending practices and games, communicating with parents and coordinating the team schedule |
Yes
|
No
|
Assistant Coach
(Back to Index) |
- Secondary volunteer contact for a team and parent of a player assigned to that team
- Assists the Head Coach (or, for Travel teams, the Professional Trainer acting as a Head Coach) during games
- Travel Soccer only: must possess a valid F-license
|
3-6 hrs / wk attending practices and helping during games |
Yes
|
No
|
Travel Team Manager
(Back to Index) |
- Primary volunteer contact for a team and parent of a player assigned to a Travel team whose Coach is a Professional Trainer
- Manages the administrative aspects of the team, including: coordinating parent communications; setting the team’s philosophy; arranging practice, game and tournament scheduling; coordinating parent volunteers
- Travel Soccer only: must possess a valid F-License in order to stand with team during games
|
6-10 hrs / wk communicating with parents and coordinating the team schedule |
Yes
|
No
|
Field Setup / Breakdown
(Back to Index) |
- Assist in the preparation of fields at the beginning of the season, including moving goal frames, hanging nets and anchoring goals
- Assist in the breakdown of fields at the end of the season, including moving goal frames, removing nets and removing anchors
|
2 hours total |
No
|
No
|
Facilities Field Monitor
(Back to Index) |
- Monitor an assigned field location and report findings to the Director of Facilities. Suitable for someone who lives close to a soccer field and regularly visits the field area, for example, to walk a dog or exercise, etc.
- Periodically check field conditions, goal frames, anchors, etc., and report any repairs that may be needed to the Dir. of Facilities
|
A few minutes per week |
No
|
No
|
Facilities General
(Back to Index) |
- Assist the Director of Facilities, as needed
|
2 hours total |
No
|
No
|
Equipment
(Back to Index) |
- Help sort and inventory equipment
- Assist in the preparation of equipment bags prior to each season
- Assist in distribution or collection and storage of equipment
|
2 hours total |
No
|
No
|
Uniform Distribution
(Back to Index) |
- Assist the Director of Uniforms, as needed
- Help to sort and inventory uniforms
- Assist in the distribution of uniforms prior to the beginning of the season
|
2 hours total |
No
|
No
|
Awards & Picture Day
(Back to Index) |
- Assist in various roles at Awards & Picture Day
|
2 hours total |
No
|
No
|
Training & Development
(Back to Index) |
Assist in the organization of training and development events including:
- Coaching License Courses
- Referee License Courses
- Coaching Clinics
- Educational seminars and presentations
|
2+ hours based on level of interest and involvement |
No
|
No
|
Community Relations / Press
(Back to Index) |
- Prepare and distribute press releases to local newspapers and online news websites
|
0 - 2 hours weekly; more active in-season |
No
|
No
|
Website Admin - Travel
(Back to Index) |
- Assist in preparing and posting content to pages in the Travel section of www.wwpsa.org
- Assist in the setup and maintenance of Travel Team web pages
|
Varies |
No
|
No
|
Website Admin - Rec
(Back to Index) |
- Assist in preparing and posting content to pages in the Recreation section of www.wwpsa.org
|
Varies |
No
|
No
|
Finances
(Back to Index) |
- Assist the Director of Finance, as needed
- Assist in check processing and posting of payables for WWPSA accounts
|
Varies |
No
|
No
|
Merchandise Distribution
(Back to Index) |
- Assist the Director of Merchandise, as needed
- Manage merchandise sales at various events during the year
|
2 hours total |
No
|
No
|
Fundraising
(Back to Index) |
- Assist the Director of Fundraising, as needed
- Identify potential sponsors and establish contact
- Prepare and distribute letters seeking financial support for WWPSA programs, activities and facilities
- Help develop and implement an attractive sponsorship program
|
Varies |
No
|
No
|
